The Budget & Finance Unit is responsible for developing, preparing and presenting the department's annual budget request. Budget staff members coordinate with the department's operating divisions to determine the resources required to implement agency programs and strategies.
The unit develops funding requests that accurately reflect the department's strategic planning goals and objectives and, through analysis of research data on program outcomes and population trends, provides guidance on ways to use department resources more effectively and efficiently.
The Budget Unit presents the budget request to the Governor's Office and then works closely with the General Assembly to provide information during the appropriations process. This unit also coordinates fiscal note responses for the department.
The Federal Grants Unit is responsible for obtaining, monitoring, managing, and disbursing all federal funds obtained through grants to the department. This unit pays all bills and salaries for federal programs in which the department participates. The Federal Grants Unit prepares financial and progress reports for all department grants.
Fiscal Management Unit (FMU)
The Fiscal Management Unit (FMU) provides oversight of all departmental financial activities and coordinates those activities with other state offices including: the state treasurer, state auditor, office of administration and the Department of Revenue. This unit reviews proposed policies and procedures, regulations and legislation to determine fiscal or procedural impacts on the department. Recommendations are made based on the findings.
- This unit oversees the following essential functions and activities for the department:
- SAM II operations and maintenance
- Audit Services
- County Reimbursement
Offender Financial Services
Offender Financial Services provides fiscal oversight, support and assistance to the offender population by managing the offender canteen and offender banking system. The offender banking system is used to maintain offenders' personal funds, savings accounts, savings bonds, and liabilities owed to other entities. The system is also used to process offender payroll and accounts receivable. Each institution operates an offender canteen offering approved products for sale to offenders with revenues used for the benefit of offenders in the areas of recreation, religion or educational services.